{"id":1042,"date":"2009-03-24T11:38:33","date_gmt":"2009-03-24T03:38:33","guid":{"rendered":"http:\/\/www.janleow.com\/life\/?p=1042"},"modified":"2009-03-24T11:38:33","modified_gmt":"2009-03-24T03:38:33","slug":"archive-backup-files-using-compressed-zip-files","status":"publish","type":"post","link":"https:\/\/www.janleow.com\/life\/archive-backup-files-using-compressed-zip-files.html","title":{"rendered":"Archive backup files using compressed zip files"},"content":{"rendered":"

It is very important to keep backup of files that you use regularly whether it is for work or personal files. You never know the files may get corrupted. Files in your PC are easier to backup while those in your web site of course it becomes more complicated. However many people do not seem to know how to use the build in function in Windows to make simple archival backup files. <\/p>\n

Take for instance in my office, I request a colleague of mine to regularly make backup of her Microsoft Access database files on a weekly basis. Unfortunately she didn’t heed my advice or it could be she didn’t know how to use the Compress Zip function of Windows (even after showing it to her). So recently her Microsoft Access database files became corrupted and she lost a full two months worth of data that she keyed in.<\/p>\n

After I restored the Access database from an old file (only one backup copy! My Goodness!) Fortunately she didn’t have to rekey a lot of data due to the current economic slowdown . Whether this was fortunate or not will depend on your point of view. <\/p>\n

I think one must border a bit on being paranoid when it comes to making backup copies. Have at least two sets of backup copies stored in different location. Not just in your PC, but in other storage media like DVD disc, USB drives or external drive like the WD MyBook external hard drive<\/a>. And if you are very serious and perhaps over the edge in paranoia for very important data that is crucial to your work or personal sentimentality like photos that can never be restored once it is lost, than have another backup copy off site. i.e. like keep a copy in your house, and one in your office, or perhaps in your safe deposit box. Perhaps use a paid backup service to store your files online, but make sure that company is stable and have strict privacy terms.<\/p>\n

For simple backup using Windows’ Compressed Zip utility, this is how to do it (for those who didn’t know about this feature).<\/p>\n

\"How
How to use Windows to compress files into zip files<\/figcaption><\/figure>\n

i) highlight the files you want to compress into zip file
\nii) right click the highlighted files
\niii) hover your mouse on the “send to” menu
\niv) from the new sub-menu list, click the “Compressed (zipped) Folder”
\nv) a new file will appear in your folder, retype a new name for it.<\/p>\n

\"How
How to extract compressed zip files<\/figcaption><\/figure>\n

To extract the files:
\ni) select the compress\/zip file
\nii) right click on it and from the menu choose “Extract All…”
\niii) from the new pop up dialog, click extract. You may want to specify the folder or leave it as is. Also you may specify to open the new folder upon completion of extraction.<\/p>\n

\"Select
Select your destination where you might want to extract your files<\/figcaption><\/figure>\n","protected":false},"excerpt":{"rendered":"

It is very important to keep backup of files that you use regularly whether it is for work or personal files. You never know the files may get corrupted. Files in your PC are easier to backup while those in your web site of course it becomes more complicated. However many people do not seem …<\/p>\n

Archive backup files using compressed zip files<\/span> Read More »<\/a><\/p>\n","protected":false},"author":1,"featured_media":0,"comment_status":"open","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"jetpack_post_was_ever_published":false,"_jetpack_newsletter_access":"","_jetpack_newsletter_tier_id":0,"footnotes":"","jetpack_publicize_message":"","jetpack_is_tweetstorm":false,"jetpack_publicize_feature_enabled":true,"jetpack_social_post_already_shared":false,"jetpack_social_options":{"image_generator_settings":{"template":"highway","enabled":false}}},"categories":[6,21],"tags":[46,112,135,156,163,167],"jetpack_publicize_connections":[],"jetpack_sharing_enabled":true,"jetpack_featured_media_url":"","jetpack_shortlink":"https:\/\/wp.me\/p1bS5F-gO","jetpack-related-posts":[{"id":155,"url":"https:\/\/www.janleow.com\/life\/webdisk-file-storage-system-on-webhosting-provider.html","url_meta":{"origin":1042,"position":0},"title":"Webdisk file storage system on webhosting provider","author":"Jan","date":"16 July 2008","format":false,"excerpt":"My current webhosting provider - Bluehost has a feature called webdisk file storage system. With its current feature of unlimited hosting space, it could actually be use as a cheap way of keeping your files online. So not only could you host your website on the hosting company, you could\u2026","rel":"","context":"In "Computer Devices"","block_context":{"text":"Computer Devices","link":"https:\/\/www.janleow.com\/life\/category\/computer-devices"},"img":{"alt_text":"","src":"","width":0,"height":0},"classes":[]},{"id":1481,"url":"https:\/\/www.janleow.com\/life\/wd-anywhere-backup-post-review.html","url_meta":{"origin":1042,"position":1},"title":"WD Anywhere Backup post review","author":"Jan","date":"1 May 2010","format":false,"excerpt":"The Memeo Backup WD Anywhere backup that came bundled with WD MyBook was a good set-it-and-forget-it backup software. It came with the WD Anywhere external hard drive that I bought. I have been using for a good pass 18 months and it was almost quite smooth in its back up\u2026","rel":"","context":"In "Computer Devices"","block_context":{"text":"Computer Devices","link":"https:\/\/www.janleow.com\/life\/category\/computer-devices"},"img":{"alt_text":"","src":"","width":0,"height":0},"classes":[]},{"id":56,"url":"https:\/\/www.janleow.com\/life\/file-synchronization-and-online-storage-with-backup-features.html","url_meta":{"origin":1042,"position":2},"title":"File Synchronization and Online Storage with Backup Features","author":"Jan","date":"3 October 2007","format":false,"excerpt":"File Synchronization I have been using the Briefcase folder provided by Windows for sometime. It was nothing to shout about as it was simple file synchronization tool which was available even way back when Windows 95 was first introduced. 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You\u2026","rel":"","context":"In "Computer Devices"","block_context":{"text":"Computer Devices","link":"https:\/\/www.janleow.com\/life\/category\/computer-devices"},"img":{"alt_text":"Western Digital My Book External Hard Drive","src":"https:\/\/i0.wp.com\/www.janleow.com\/imgs\/wp\/wd_mybook640gb500x375.jpg?resize=350%2C200","width":350,"height":200},"classes":[]},{"id":1260,"url":"https:\/\/www.janleow.com\/life\/office-outlook-hang-or-slow-startup-problem.html","url_meta":{"origin":1042,"position":4},"title":"Office Outlook Hang or slow startup problem","author":"Jan","date":"11 March 2010","format":false,"excerpt":"It happened to me once a long time ago, and my colleagues, and now my brother-in-law's Microsoft Office Outlook also hang or having extremely slow startup. 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